HRM software — records, attendance, scheduling and payroll in one place
Ordersys HRM software for small and mid-sized businesses and store chains: staff records and contracts, QR attendance, shift scheduling, leave, payroll with allowances and deductions, payslips sent to each employee.
Staff records and contracts
One record per employee: documents, contract and expiry date, position, branch, base salary and allowances. The system reminds you before contracts and probation periods end.
- Contracts, probation, expiry reminders
- Attached documents
- Pay-rise and transfer history
QR attendance and shift scheduling
Staff scan a QR code on their phone to clock in and out; the code rotates over time and can capture location so nobody clocks in for a friend. Drag-and-drop scheduling, shift swaps with approval, understaffed shifts visible at once.
- Rotating QR code
- Weekly roster, approved swaps
- Understaffing alerts
Leave, overtime, lateness
Leave requests are sent and approved on a phone; remaining leave is deducted automatically. Overtime, lateness and early departure are derived from attendance by the rules you set, so nobody has to remember.
- Online leave approval
- Automatic overtime and lateness
- Rules per branch
Payroll and payslips
At month end the payroll is ready from recorded attendance: base pay, overtime, allowances, sales commission, insurance and deductions. Payslips go to each employee to check for themselves.
- Hourly, shift, monthly, piece rate
- Commission from actual sales
- Payslip per employee
How Ordersys HRM differs from enterprise HR software
Traditional HRM is built for an HR department with dedicated staff. Ordersys is built for businesses without one: the owner, store managers and the accountant do it all.
Starts with attendance, not process
Enterprise HRM starts with recruiting, appraisal and training. For a store chain the daily essentials are who is in, how many hours, and what they earn this month. Ordersys does that part well first; the rest is added when needed.
Staff use it with no training
Scan a QR, see the roster, request leave, view a payslip — all on a personal phone with a messaging-app feel. A part-timer who starts today can use it today.
Linked to sales for commission
Ordersys HRM shares data with the Ordersys F&B, retail and salon POS. Commission and KPIs come straight from orders sold, with no Excel export and re-entry.
Priced per employee, not per module
No separate modules to buy. Priced by active employees; extra branches cost nothing; free 7-day trial.
A month of HR on Ordersys HRM
Start of month
Managers build the first week’s roster; the system flags understaffed shifts and staff over hours. Staff see their roster on a phone and request swaps if needed.
Every day
Staff scan QR in and out. Lateness, early leave and overtime are recorded automatically by rule. Leave requests are sent and approved on a phone.
Closing attendance
The month’s timesheet is already there; managers only review the exceptions and approve. Any edit records who changed it and when.
Payday
Payroll is calculated with allowances, commission, insurance and deductions. Payslips go to each employee; accounting exports the bulk transfer file and staff-cost report per branch.
How many employees before a business needs HRM software?
There is no fixed number, but there is a sign: when the owner or accountant spends more than a day a month closing attendance and calculating pay, or when every payday brings a dispute nobody can settle. That usually starts around 10–15 employees, earlier with split shifts and part-timers.
HRM software does not calculate pay better than Excel. What it does is record events as they happen: who swapped with whom, whether overtime was approved beforehand, which day someone was late and by how much. With that record, the month-end conversation shifts from arguing about memory to looking at the same line of data.
Ordersys HRM is made for SMEs, store chains, restaurants and salons: set up in a session, staff use their own phones, accounting gets the payroll and transfer file. If you only need attendance and payroll for a shop, see the attendance and payroll software page.
About the HRM software
What is HRM software?
What size of business is Ordersys HRM for?
Does it calculate social insurance and personal income tax?
Do staff need to install an app?
Can attendance data be exported to Excel?
7-day free trial
Full features, no setup fee. The Ordersys team installs and trains on site.
