Shop owners who ask "how much does HR management software cost" usually get quotes that are hard to compare: some charge per head, some per store, some bundle a time clock. This article does not give a single figure, because list prices change over time and by plan. Instead it shows how to read a quote: what the price is based on, what a plan should include, which costs sit outside the plan, and the money a shop loses without noticing while it still tracks attendance in a notebook or Excel.
What HR software prices are usually based on
| Pricing basis | Suits | Ask about |
|---|---|---|
| Per store, with a staff limit | Restaurants, cafés, shops, small chains | How it is charged when staff exceed the limit |
| Per employee | Offices with many staff | Whether part-time and seasonal staff count |
| Standalone or bundled with sales software | Businesses that already use sales software | Whether sales data is shared for commission, or has to be entered again |
| Monthly or prepaid for several years | Everyone | Whether prepaying locks in the price |
With Ordersys, the HR software (HRM) is charged monthly per store; the HRM plan states that it covers 15 employees per store. It can be used on its own or bundled with sales software: restaurants and cafés have a sales plan with HRM included, and billiards clubs have a VIP plan that includes full attendance and payroll. Prepaying for several years locks in the price. Current prices for each plan are on the pricing page.
What an HR software plan should include
In shops and small chains the owner also handles HR, so the software needs to be compact but complete:
- Attendance. By QR code on a phone, a time clock, or controlled manual entry; split shifts and half days are recorded.
- Shift scheduling, shift swaps, leave and overtime. Every change has an approver and is recorded when it happens.
- Payroll. By the hour, by shift or by month; overtime added and late arrivals or early departures deducted automatically, with allowances, bonuses and deductions; one payslip per person with each item shown separately.
- Employee records and contracts kept in one place.
- Sales commission taken directly from completed orders, with no re-entry.
- Multiple branches. Hours worked by staff who move between locations are credited to the branch where they worked.
Costs outside the plan price
- Setup and implementation fees. Some vendors charge these separately. Ordersys charges no setup fee; on-site installation and training are included in the price.
- Equipment. Software prices do not include hardware. QR clock-in uses phones, so buying a device is not required; if the shop wants a fingerprint scanner, see fingerprint time clocks connected to software.
- Additional branches. Ask about the price from the second branch onwards; the Ordersys pricing page offers discounts when you add branches.
- Support after purchase. Ordersys provides lifetime support for as long as you use it.
Hidden costs of tracking attendance in a notebook and Excel
Not paying for software does not mean paying nothing. Nobody records the items below as expenses, but they come up every month:
| Item | Why it costs money | How to estimate it yourself |
|---|---|---|
| Hours spent adding up attendance at month end | Collecting notebooks, checking day by day, retyping into Excel | Hours the owner or accountant spends on it each month |
| Payroll errors | Forgotten allowances, wrong shifts, advances not deducted | Number of payslips corrected in the last three months |
| Buddy punching | Paper sign-in sheets or a fixed QR code on the wall let absent staff still get hours | On a few surprise checks, compare recorded attendance with who is actually there |
| Pay disputes | No record of shift swaps or overtime | Time spent resolving them, and conscientious staff who feel cheated and quit |
You do not need exact figures. Just put these items next to one month's plan price to see whether it is worth it. Five places where payroll often goes wrong are listed in where month-end payroll usually goes wrong; for preventing buddy punching, see QR code attendance.
Try it before you pay
Ordersys HR management software offers QR clock-in, shift scheduling, leave and overtime approval, automatic payroll and sales-based commission, sharing data with Ordersys sales software. The best way to find out which plan fits your shop is the free 7-day trial: run one attendance cycle with your real staff. For a quote based on your number of stores and staff, message on Zalo or call 090 750 1000. If you are still unsure whether a small shop needs software at all, read what HRM software is and whether small businesses need it.
Clock in by phone and calculate pay by shift, allowances and overtime automatically every month.
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