Salon owners asking about software prices usually expect a single number. But hair salon software is usually quoted by size, so a two-chair barber shop and a ten-chair salon get different quotes. An owner can do three things: know what the price is based on, know what a salon plan must include so you do not buy generic retail software by mistake, and estimate how much money is lost while still keeping notebooks.
What hair salon management software pricing is based on
Ordersys hair salon management software is priced by salon and number of chairs, with no setup fee. Before asking for a quote, have this information ready:
| Factor | Why it affects the price | What to prepare |
|---|---|---|
| Number of salons | Each salon has its own schedule, product stock and reports | Salons running now and planned openings |
| Number of chairs | Appointments are scheduled by chair and stylist | Cutting chairs, wash chairs; number of lead stylists and assistants |
| How you take customers | A salon taking appointments works differently from a barber shop that is mostly walk-ins | Whether most customers book ahead or walk in |
| Equipment | The software price does not include hardware | Computers and receipt printers you already have |
| Term | Paying several years in advance locks in the price | Whether you plan to pay monthly or in advance |
On-site installation and training cost nothing extra and come with a lifetime warranty. The team enters your service price list and stylist list so you can start using it from opening day; if your salon uses other software, send its export file and Ordersys imports the data for you.
What a hair salon software plan should include
Generic retail software records one staff member per receipt, while a salon customer usually passes through two people's hands. A salon plan should have:
- Scheduling by chair and stylist, with a duration attached to each service; walk-ins fill free slots without breaking existing bookings; customers book online and get reminders via Zalo.
- Commission for lead stylist and assistant on the same receipt, with separate rates by service and by person; stylists can see their own share.
- Hair colour and chemical history for each customer: colour formula, dye brand, processing time, scalp notes.
- Retail products such as shampoo, conditioner and wax: stock management, with sales commission credited to the right person.
- Bringing customers back: filter customers who have not visited for a while to remind them, loyalty points, birthday offers.
- Closing the shift: revenue by payment method, commission per stylist, product stock at the end of the day; the owner checks it on a phone.
A barber shop with many walk-ins also needs a quick-sale screen: pick the barber, the service, take payment, print the receipt.
Hidden costs of running a salon on notebooks and Excel
Without paying for software, the salon still pays; it just never shows up in the expense book:
| Cost | What usually happens | How to estimate it |
|---|---|---|
| Commission calculated by hand | Totals are added up from slips at month end, the wash assistant's share is often missed, stylists question every item | Hours spent calculating and number of corrections |
| Hair colour comes out wrong | The customer wants "the same colour as last time" but nobody remembers the formula, a different stylist gets a different result | Number of redos or colour corrections per month |
| Double-booked chairs, customers waiting | A paper schedule does not know how long each service takes, so customers wait or leave | Number of customers who leave in a week |
| Product stock mismatch | Shampoo and wax sold without being recorded, a shortfall found at the monthly count | Value of the mismatch after each count |
| Regulars drifting away | Customers stop coming back and nobody reminds them | Number of regulars missing for several months |
How to read revenue per stylist fairly is covered in revenue reports by stylist; for scheduling without double-booked chairs, see scheduling a hair salon by chair and service duration.
Is it worth it: test it yourself in 7 days
Use the free 7-day trial and do your salon's real daily work: enter your actual service prices, let the receptionist schedule by chair, record both lead stylist and assistant on every receipt, save colour formulas for a few colour customers. At the end of the week, compare the commission table per stylist with your hand calculation and the costs in the table above. If the time spent on commission and the colour redos alone are worth more than a month of the software fee, you have your answer.
Get a quote that fits your salon
Ordersys hair salon management software is quoted by salon and number of chairs, with no setup fee, plus on-site installation and training. See Ordersys plans on the pricing page, sign up for a free 7-day trial, or message us on Zalo or call 090 750 1000 for a quote for your salon. If you are comparing several products, read what hair salon management software needs.
Manage appointments, session-based treatments, client records and technician commissions in one app.
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